Click Find Next and then click Replace for each occurrence or click Replace All.Select the format you want to use as a replacement (such as Bold in the Font Style area).Select the format(s) you want to find (such as Italic in the Font Style area).Click Format at the bottom of the dialog box.Click More if necessary to display the expanded Find and Replace options.Alternatively, press Ctrl + H to display the Replace dialog box. In the Editing group, click Replace to display the Replace dialog box.Position the cursor at the beginning of the document.To find and replace character formatting in a Word document: If you want to find and replace specific character formatting (such as replacing italic with bold), you may have to run through the find and replace process more than once. If you want to search for character formatting only, such as bold or italic, you can use Find and Replace. When you run through a Find and Replace task, if you're not satisfied with the results after you close the dialog box, press Ctrl + Z to undo and try it again. If you want to perform advanced Find and Replace tasks, you will need to display the expanded Find and Replace dialog box by clicking More: The Replace command appears on the Home tab in the Ribbon in the Editing group: Note: Screenshots in this article are from Word 365 but are similar in previous versions of Word. Recommended article: How to Find and Replace in Word (and Use Wildcards)ĭo you want to learn more about Microsoft Word? Check out our virtual classroom or in-person Word courses > You can even use Find and Replace to change styles. Note: The better way to handle global formatting changes is to use styles but if you haven't used styles, Find and Replace provides a fast way to make changes throughout your document. For example, for every paragraph that is aligned to the right with single line spacing, you'd like to align to the left and change the line spacing. You want to find and change paragraph formatting.For example, you want to format every instance of your company name in bold and blue. You want to format specific text with consistent formatting.You want to find every instance of blue and change it to green.You want to change every instance of one font and change it to another font.Character formatting includes any formatting in the Font group on the Home tab in the Ribbon or in the Font dialog box. You want to remove character formatting throughout your document such as every instance of bold.You may want to use Find and Replace in the following scenarios: With Find and Replace, you can search for and change both character and paragraph formatting. You or even search for text with specific formatting and change the text and the formats. You can find and replace formatting in Word by searching for specific formatting, such as bold or italic, and changing it to other formats. Select the formatting feature you want to search for and specify options in the dialog box that is displayed.Use Find and Replace to Change Formatting in Microsoft Word Documentsīy Avantix Learning Team | Updated May 13, 2022Īpplies to: Microsoft ® Word ® 2013, 2016, 2019, 2021 or 365 (Windows) To do so, when in the Find and Replace dialog box, on either the Find or Replace tab, select Formatting. To quickly find and replace this issue, in the Find and Replace dialog box, find ^p^p and replace it with ^p.Īnother Find and Replace tip is replacing formatting. In a document with paragraph marks showing, this would look like so: This would occur when Enter is pressed twice. One useful Find and Replace tip is how to remove blank paragraphs. This feature works the same in all modern versions of Microsoft Word: 2010, 2013, and 2016. The following tips will help you quickly look for and replace formatting issues. You can find and replace more than text in Word. Tips for Using Find and Replace in Microsoft Word See Microsoft Word: Tips and Tricks for similar articles.
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